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Academic Appointees
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The Office of Academic Affairs and Dean of the Faculties is responsible
for administering policies and maintaining records for all academic
personnel. The Indiana
University Academic Handbook contains information, policies,
and procedures that apply to academic appointees on all campuses
of the University. Questions concerning the use of academic ranks
and titles or the provisions of policies affecting academic appointees
should be directed to the Office of Academic Affairs and Dean
of the Faculties on your campus.
Summer Salary
back to topFaculty members on academic-year appointments may be given summer appointments on external grants or contracts. Detailed information about calculating summer salary and limitations is available at http://www.research.indiana.edu/spoadmin/salary.html.
Nonacademic Appointees
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University
Human Resource Services is responsible for the formulation
and administration of University-wide nonacademic personnel programs,
policies, and procedures; and providing assistance and guidance
to the operating units in all nonacademic personnel matters. Within
most departments, personnel representatives are available for
help with organizational and staff planning programs.
Standard University procedures are to be used in making staff appointments on research projects. The University is committed to following the same evaluation procedures for positions funded by grants and contracts as those funded through other sources.
Extra Compensation
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In preparing external funding proposals, keep the University's
policy on extra compensation in mind. The following excerpt is
from the section titled "Outside Activities and Extra
Compensation" in the Indiana
Univeristy Academic Handbook:
- Academic year or fiscal year salary for faculty may be included
in a grant only on a released time basis with a like reduction
in General Fund support for the period
- Summer support may be included following current summer
pay guidelines
- Occasional short-term consulting funds may be included for
IU faculty members from other departments or from separate
or remote operations of the same unit
- Funding for current research appointees named in the application
must follow University salary policies, which specify, among
other things, that rate increases are permitted only on anniversary
dates of appointment, and that justification must be provided
for extraordinary increases
"Faculty members devoting part time to projects supported by contracts and grants will receive General Fund salary support only for that portion of their time devoted to regular University programs of instruction and research. In no case will the total salary components from General Fund and contract or grant sources exceed 100 percent of the faculty member's normal, budgeted salary rate."
Some general guidelines:
Questions regarding compensation and extra compensation for work on active grants or contract projects should be directed to Contract and Grant Administration or the Office of Academic Affairs and Dean of the Faculties on your campus. Questions for preparing propoal budgets should be directed to Sponsored Research Services.
See also: IU Financial Policy III-90, Supplemental Pay on Federal Accounts
Effort Reporting
back to topThe U.S. Office of Management and Budget Circular A-21 requires personnel activity reports for employees who fit certain criteria. Detailed information on the A-21 Effort Reporting requirments is available from Important Notice 03-3.
Questons regarding effort reports should be directed to Contract and Grant Administration.
